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Change in Registered Office

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Overview of the Change in Registered Office

 

 

The registered office of a company is counted as a place where all the official connections related to the company is sent. Apart from registered office, a company owns many different offices such as corporate office, administrative office, branch office, and factory. Though, it is necessary for the registered office to register itself with the Ministry of Corporate Affairs. Promoters of the company decide the location and place of the registered office. Once registered office is declared via filling INC 22, any changes in the registered office of the company is intimated to the ROC.

 

The domicile of the company is determined by the registered office of the company. Registrar of Company (ROC) is also decided by the location in which the registered office of the company is situated. Any change in relation to the address of registered office must be informed to the Registrar of Company (ROC) within 15 days.

 

 

 

Reason for Change in Registered Office Address

 

Stakeholders and the board of directors’ residential area often decide the location of the registered office. The only reason considered is their comfort. Although, in some cases need arises to change the registered office location from one place to another.

  • Company required to change their registered office address when it is growing at a faster pace and the office space and infrastructure does not fit in as per the company’s current position.
  • If you are in the last period of your company’s lease and you are thinking of hiring another office space at lease.
  • If company is planning to explore new genres for business growth and hence planning to shift their registered office to a place where they can explore better market opportunities.
  • If another company is investing in your company you registered office address will bound to shift.

 

 

 

 

Registered Office Requirement During Company Registration

 

It is necessary to announce the registered office the company at the time of incorporation of the company. Submit below-mentioned necessary documents at the time of finalizing a place for your company’s registered office:

 

                                  1. Water Bill/Electricity Bill
                                  2. Property Tax Receipt
                                  3. NOC obtained from landlord regarding Registered Office
                                  4. Lease agreement between landlord and the company

Make sure that the name and address you have provided on the electricity bill/ water bill/ property tax receipt should match with the NOC certificate provided by the landlord and mentioned in the rental agreement. Moreover, vacant land or a building under construction cannot be assigned as a place for a registered office of a company. Though, it is not required to declare registered office as a commercial or industrial property. A residential property can also be declared as a registered office of a company.

 

 

 

 

Types of Registered Office Address Change

 

  • Change in the Registered Office of a Private Limited Company within the same state.

 

  • Change in the Registered Office of a Private Limited Company within the same state but outside the existing city, town or village within the same Registrar of Companies (ROC).

 

  • Change in the Registered Office of a Company within the same state but from one Registrar of Companies (ROC) to another Registrar of Companies (ROC).

 

  • Change in the Registered Office of a Private Limited Company from one state to another state or from the jurisdiction of one ROC to another.

 

 

Procedure for Change in Registered Office Address

 

Let’s dig in and go through the procedure that needs to be followed during the change in registered office address as provided in the Companies Act, 2013:

 

    1. Change In Private Limited Company’s Registered Office Within The Same State
    2. Change In The Registered Office Of A Private Limited Company Outside The Boundaries Of Existing Town, City Or Village
    3. Change In The Registered Office Of A Company Within The Same State But From One Registrar Of Companies (ROC) To Another Registrar Of Companies (ROC)
    4. Change In The Registered Office Of A Private Limited Company From One State To Another State Or From The Jurisdiction Of One ROC To Another

 

FAQ

 

What are the necessary documents required at the time of finalizing a place for your company’s registered office?
  1. Water Bill/Electricity Bill
  2. Property Tax Receipt
  3. NOC obtained from landlord regarding Registered Office
  4. Lease agreement between landlord and the company
What are the documents required under Form INC-22?
  1. A copy of the registered office address
  2. A copy of the utility bill (not older than two months)
  3. NOC for the use of area obtained from the owner
  4. Special Resolution