ICEGATE Registration In Customs - Process, Eligibility, Documents, and Fees

ICEGATE registration is mandatory for cargo carriers and Trading Partners and is required for filing documents online and generating shipping Bills and bills of Entry. ICEGATE stands for Indian Customs Electronic Gateway. The main purpose of ICEGATE is to accelerate the customs clearance process by reducing paperwork and allowing you to submit your documents electronically.

ICEGATE registration is a completely online process that benefits the user by reducing the processing time, lowering the overall cost due to reduced manpower requirements and increasing visibility into your shipment's status at every step along the way. AD code registration on ICEGATE allows the exporter to receive payments in foreign currencies.

In this article, we will discuss everything about ICEGATE registration in detail. Read on to learn what an ICEGATE registration is?, the Documents required for registration and how you can apply for ICEGATE registration and avail of many benefits provided to the ICEGATE registered users.

Types of ICEGATE Registration

1. ICEGATE Partnership Registration

ICEGATE partnership registration is done on the government website of ICEGATE. Online documents can be filed via ICEGATE partnership registration(The same is not possible for the simplified auto registration).

To register under the ICEGATE Partnership program, you need to click on the “sign up” link on the icegate portal. Once you Sign Up, you will be directed to the ICEGATE partnership registration.

2. ICEGATE Simplified Registration

A Simplified Auto Registration on ICEGATE is required to attract importers and exporters for Registration on ICEGATE and to supply them with numerous information services, including reports.

Currently, IEC Registration is permitted on the ICEGATE portal with a Digital Signature and approval is required. These registered IEC holders are able to submit documents via ICEGATE.

Simplified Auto Registration is based on IEC and GSTIN, and it requires OTP for email and mobile phone verifications.

The streamlined Registration Module in ICEGATE allows users to register at ICEGATE without having to upload a Digital Signature Certificate (DSC), verify their Permanent Account Number (PAN), upload documents to ICEGATE, or undergo an approval procedure.

Note : IEC holders registered under the Simplified Auto Registration category are ineligible to submit customs paperwork.

Who can apply for ICEGATE Registration

F-card custom brokers or Custom house Agents(CHA)- Individuals, Firms or Employees
IEC Certificate holders
Console agents
Shipping Agents
Shipping Lines
Airlines
Air Cargo Agents
IEC Authorized persons

ICEGATE Registration Process

Step 1: Visit the official website to access the ICEGATE website.

Step 2: For registration, click on the link provided on the homepage. You can also register by clicking the service link and filling out the registration form.

Step 3: To register for ICEGATE, the applicant must click on the link for Simplified Registration.

Step 4: On this screen, the applicant must enter his or her IEC, GSTIN, and temporary password sent from ICEGATE.

Step 5: After entering the aforementioned information, the registrant must enter an ICEGATE ID and password. Both the username and password will be selected by the applicant.

Step 6: The ICEGATE ID must be unique; else, the page will reject it. The applicant is also advised to select a complex password for ICEGATE. If you enter a different password in the confirm password box than you did in the password box, the page will display an error.

While choosing an icegate ID, make sure that your ICEGATE ID:

1. Does not contain any white Spaces.
2. Should not have any special characters except “-” and “_”.
3. Is not more than 25 characters.
4. Is alphanumeric

Step 7: If the data is updated, the registrant will receive an OTP for authentication. The system will send two separate OTPs, one to the applicant's mobile number and the other to the email address provided on the previous page.

Step 8: Enter a valid OTP to finish the registration process. If you enter an invalid OTP, the page will display an error message.

Step 9: You may now complete the registration procedure by clicking the option labeled "Finish." You will receive a notification stating "Are you certain you wish to continue the auto IEC Registration Process?" Click the "Yes" option to complete the registration process, and you will finally be registered on ICEGATE.

Documents Required for ICEGATE Registration

Applicant Entity	Documents Required	Scanned Copy Format
Custom Broker/CHA(Individual)	Address Proof Valid License or Permit	PDF
Custom Broker/CHA(Firm)	Authorization letter Address Proof Valid License or Permit	PDF
Custom Broker/CHA(Individual(Employee)	F-card/G-card(Employee) Authorization Authorization letter Address Proof(Aadhaar/Voter ID/passport/DL)	PDF
IEC Authorized person	Authorization letter Address Proof	PDF
IEC holders	Address Proof Valid License or Permit	PDF
Airlines/Air Agents	Authorization letter Address Proof Valid License or Permit	PDF
Shipping Lines/Shipping Agents	Order of Commissioner Authorization letter Address Proof	PDF
Console Agents	Address Proof Valid License or Permit	PDF

Note: One of the following Address proofs of the applicant Entity are considered valid for ICEGATE Registration.

Aadhaar Card
Voter ID
Driving license
Passport

ICEGATE Registration Guidelines by DGFT

IEC holders are urged to register at the new Registration Module as soon as possible if they plan to file documents at ICEGATE using RES.
Before beginning the registration procedure, all users are advised to use their Individual Type Class III DSC tokens plugged into their systems. At the time of registration, all users are required to upload their DSCs.
The PAN details of the applicant will be verified against the PAN database of the Income Tax department at the time of registration. Moreover, the applicant entity must also upload a copy of the PAN during the registration process. Ensure that the name given during ICEGATE registration matches the name on your PAN card.
Only G-Card holders are allowed to register as CHA employees since they are allowed to digitally sign documents using DSC, whereas H-card holders are not allowed to do so.
An entity can register on ICEGATE with only one parent user and the other users will be registered as child users.
The ICES registration number given during registration is utilized to obtain information from ICES directories and is displayed for verification. The data collection process starts only when the applicant verifies their data.
If the IEC-authorized person is no longer employed by the IEC holder, the IEC holder has the authority to disable the IEC-authorized person. Therefore, the IEC holders are encouraged to disable the IEC-approved person in the ICEGATE Registration module.

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